Learn how to create a virtual event using engaging video content and participants. Let’s look at the tools we have at our disposal for working with digital audiences.
The American business set out on a global self-isolation wave. You can hold meetings, video conferences, brainstorming sessions, and more with Zoom. Chat, screen sharing, the ability to mute specific users, and conference recording are among the features. The app can be used on a computer or smartphone. You can hold meetings with up to 1000 video participants using the cloud platform.
Add a meeting to the calendar that is protected by a password. Free meetings lasting up to forty minutes. Only paid accounts can use certain features. Government agencies do not use zoom events because there are concerns about their privacy.
Companies from all over the world use it as a webinar platform. On top of that, ON24 also offers a virtual event platform. When should you select ON24 as your virtual event platform?
- You anticipate up to 5,000 attendees;
- Gamification is required;
- You need help in multiple languages;
- You need to be able to network;
- Do you require conference rooms?
- Numerous sponsorship opportunities are required;
- You need to work seamlessly with marketing;
- To set up your virtual event platform and record sessions, you need help.
The platform is easy to understand. Participants in the conference do not require any additional downloads or plugins. A browser is used to gain access. Getting started with your presentation only requires a few simple steps.
Integration of CRM for lead generation: Both lead generation and CRM are crucial. ON24’s automated logistics, metrics, and analytics are compatible with all major CRM platforms. This facilitates A/B testing with various marketing models and ensures that marketing strategies are consistent.
It was established in 2014 in the United States and is a powerful, yet affordable, all-in-one virtual event platform. Ticket sales, live streaming, chat and polls, virtual booths for exhibitors, discussion sessions, AI-powered networking, gamification, and other features are available on the platform for shared event hosting. It is possible to host events for 100 or 100,000 people. Using AI-powered networking tools like one-on-one meetings, discussion groups, online parties, fireplace chat rooms, and so on, attendees can build strong professional relationships.
Analytics tools are available to help organizers figure out which sessions or speakers performed best and even measure the return on investment (ROI) of virtual booths used by exhibitors. With booths, you can make a virtual exhibition where exhibitors can host live demonstrations, chat with attendees, set up meetings, add marketing materials, and more.
Hopin offers virtual conference rooms that you can join via YouTube live or use their own video streaming platform to stream to speakers. Hopin has a matching algorithm that uses predetermined parameters to match people. Based on ticket types, the website makes it simple to set options like the maximum duration of a meeting and who can meet with whom. Hopin excels at networking, which is the power of in-person gatherings.
This solution works well as a platform for virtual events if you need a lot of networking opportunities, like one-on-one meetings; sponsored showroom, breakout sessions, and a virtual stage; a virtual backstage where hosts and presenters can meet prior to the show, flexibility in branding, and the capacity to invite up to 2,000 live viewers.
A technical conference is a type of scientific event in which researchers present their findings. The head must be a doctor of science, but participants can be students or scientists. Research institutes or departments of higher educational institutions typically organize such events.
The objective of the scientific meeting
If you want to participate in scientific life, and prove yourself as a scientist, a tech conference will be a great idea. After generalization, it is possible to reduce each event’s objectives to the following theses:
- encourage young scientists to develop their scientific, technical, and creative potential
- present the scientific advancements and projects of researchers who have made significant progress in both their research and their everyday work
- bringing the subject of scientific activity to the attention of professionals
- the organization of a scientific and practical conference can help advance the field of science in which the event is held
The scientific-practical conference stands out because the program includes a section for participants to discuss their reports in addition to listening to the speakers’ prepared material. Participants who do not speak at this point are able to discuss their thoughts, skills, and accomplishments. The program of presentations and the manner in which participants’ comfort is organized determine this portion of the event’s productivity. Specialists will be able to concentrate on the creative discussion in a setting that has been carefully chosen, with efficient service and catering.
Keep in mind that people must come first. Participants, organizers, and sponsors of the conference should all be remembered. Guests and speakers will be pleased to return to a conference that is well-organized, and many of them will. You can attract more and more interesting speakers over time by repeating the event, elevating it to the level of an international scientific congress.
Example of a conference
The technical conference is an open competition for new ideas from young scientists and experts. The conference seeks to attract young intellectuals to innovatively solve pressing machine-building complex development issues. Goals for the conference:
- participation of society in the solution of the machine-building complex’s problems;
- creating conditions that encourage young scientists and specialists to innovate;
- organization of the platform for the exchange of knowledge and innovative solutions;
- identifying promising new specialists and scientists;
- identifying novel projects with the intention of incorporating them into the manufacturing process;
- promoting young experts and scientists;
- creation of a database of promising new developments and innovative projects.
An author or a group of authors can attend the conference and present an original project that follows the established guidelines. Registration on the website is required before an application can be submitted.
Due to the fact that previously published articles can be found, read, and discussed online, some people believe that attending conferences is unnecessary. Furthermore, conferences are frequently held online in today’s world. But is it that great? Nevertheless, many concur that live feedback and communication are required. This provides a significant impetus for innovative scientific research and ideas.
Self-isolation gave people a little more time to do things that had been put off. Consider the topic of distance learning when considering the subject of your upcoming scientific research. Assess whether online education is capable of preparing competent specialists, whether it has a future, or whether it is merely one of the tools that can be used in conjunction with face-to-face education based on your experience.
As the event manager, you have a lot of events to run, and it is your job to ensure that everything runs smoothly. There are a number of free and open-source event management solutions available on the market. However, evaluating a tool’s capabilities is necessary in order to find one that meets all organizer requirements.
Online ticketing, attendance tracking, calendar management, and payment collection portals are just a few of the features of Eventleaf, an event registration, and management software. It lets users make landing pages that show the venue, speakers, invitees, and event agenda. Additionally, members can have personalized name badges with scannable barcodes created by users.
- Version for free: supports events with up to 100 participants.
- Version paid for: The pro plan costs $2 per member, while the basic plan costs $1 per member. The number of participants is unlimited.
Eventleaf can also be used to send customized surveys for event feedback and collect payments. Email support is available round-the-clock for free users, while a phone hotline is available for paid subscribers.
FLOOR is a cloud platform for event managers and organizers that is driven by the community. The software enables users to interact with their virtual communities, and manage, promote, and monetize their events. Marketing, live streaming, audience management, booking, and ticketing are just a few of its features. Users of FLOOR can also conduct campaigns to evaluate the success of their events.
- Version for free: accommodates up to fifty participants.
- Version paid for: The basic plan costs $150 each quarter.
FLOOR provides iOS and Android mobile apps that enable event managers to promote events across multiple channels and interact remotely with audiences. Additionally, FLOOR provides 24/7 real-time support in addition to email and phone support.
Managers can use MeetingHand, an online platform for event management, to plan, organize, and promote their projects. Event registration management, marketing, website creation, visitor management, and ticket sales are among its responsibilities.
Additionally, users of MeetingHand have access to a reporting feature that lets them create individualized reports on a variety of aspects of their events, including registration, booking, and payment.
- Version for free: accommodates 50 free registrations.
- Version paid for: $2.99 for each event registration after the first 50.
Users of MeetingHand are also able to schedule specific events for attendees, as well as create side events. In the product’s mobile apps, which are available for iOS and Android, hosts can use push notifications and online chat features to increase audience engagement. On its website, MeetingHand provides support via email, phone, and a 24/7 help desk.
Odoo is an all-in-one open-source software solution that can handle a variety of business tasks. It is fully integrated. The Odoo Events module assists event planners in managing all event planning stages.
Hosts can schedule multiple events, design and create event websites and landing pages, and manage attendees. Additionally, email and social media platforms are integrated into Odoo. In addition, users can track engagement and evaluate marketing efforts by integrating Odoo with search engine optimization (SEO) tools and Google Analytics.
- Version for free: Integrations are not available in the Odoo community edition.
- Version for sale: The cost of integrating additional Odoo apps starts at $4 per app per month.
Free users of Odoo can only deploy to the cloud; paid customers can also deploy on-premises. Additionally, Odoo offers Android and iOS mobile apps.